Food/Drink Vendor Policies and Information

These policies are for food vendors. Click here for the Merchandise Vendor Policies. Please read the policies and information before submitting your application.

Invitation

The New Story Festival is a fantastic opportunity to serve your products to a large, socially-engaged and trend-setting audience who will likely be on-site for the entire weekend. We are eager to develop a mutually rewarding relationship with local food and drink vendors, and especially those who provide locally sourced, environmentally sustainable items and exhibit the unique character and diverse tastes of the local food scene. All merchants wishing to vend at the New Story Festival and that are in alignment with our ethical commitments are welcome to apply.

Estimated Attendance

We are expecting between 500-1,000 attendees at the New Story Festival for three days in March, spanning seven different meal-times (dinner on Friday and all-day Saturday and Sunday). While we are confident that the New Story Festival presents ample opportunity for food and drink vendors, the Festival does not warrant or guarantee any particular results from vending at the New Story Festival nor does it guarantee any particular number of attendees during the event.

Application

Fill out the Food/Beverage Vendor Application to apply.

Fees

(NOTE: ALL FEES HAVE NOW BEEN WAIVED) The fee for food vendors is $250 (invoiced prior to the festival). Your fees cover space for your booth and admission tickets for your crew.

All applicable taxes are the responsibility of the food vendor. We reserve the right to audit sales receipts to ensure compliance with the vendor agreement. Once your application is accepted, your contract and invoice will be emailed to you. The deadline for submitting an application is March 22, 2019.

We also ask that all of our vendors help enthusiastically promote the festival through your own social media channels, as we will do for your business as well, including listing you on our website and in the souvenir program. If you wish to access even more promotional benefits for your business, please review our Sponsorship Opportunities Guide and contact sponsors@newstoryfestival.com if interested.

Space & Schedule

Vendors will be assigned a space for booth or food truck. Food trucks will be along the drive on east side of the inner quad of Huston-Tillotson University. Each vendor must keep their site clean with all debris removed, and all trash and recycling placed in trash receptacles and recycling bins upon departure. Once spots have been designated, there can be no switching without the permission of the vendor coordinator.

Setup begins on Friday, March 29 at 9:00 am. Any site that is not occupied by 3pm on Friday, March 29 is considered forfeited and the Festival may use it for any other purpose. If a vendor plans to arrive after this time they must make arrangements with the vendor coordinator at least 24 hours in advance. Once your truck/booth is set up, you will need to move all other vehicles to the general parking lot.

Vendors should keep their trucks/booths open from 4-11pm on Friday, March 29, from at least 9am-11pm Saturday, March 30, and 9am-9pm on Sunday, March 31. Breakdown begins Sunday evening, March 31, at 9pm and vendors must be off site by Monday, April 1 at noon.

Electricity & Wifi

Preference is given to vendors willing and able to provide for their own power needs (e.g. a small, quiet generator), but electricity is available to be provided if necessary. If needed, please note this on your application. Please explain in detail your exact electrical needs and include all amperage draws on all electrical appliances that you will bring. Please bring your own extension cords at least 100’ in length and with the appropriate gauge.

If you use a mobile payment system please note that WiFi will be available for vendors on site.

Permits

All necessary permits are the responsibility of the food vendor. Required permits and other Health Department forms must be completed and arrive at the Health Department no later than 10 days before the event. No vendor may sell alcoholic beverages without the appropriate TABC retail permit. A copy of all permits must be submitted to the Festival as well.

Austin Health Department Temporary Food Events Information  

Temporary Food Event Application

TABC Permits

Liability

Vendor assumes all liability resulting from improperly or undercooked food or beverages as well as any liability or judgement resulting from malfunctioning or misuse of equipment including but not limited to tents, tables and cooking equipment.

Food Allergies

Please post signs if you will have nuts in your preparation area that present a cross-contamination risk.

Serving Materials/Trash/Recycling

We are working to reduce trash at all New Story events and require food vendors to use recyclable or compostable serving materials!

Each vendor must provide trash and recycling containers, with lids, and liners for their booth area, and must keep their site clean with all debris removed, and all trash and recycling placed in trash receptacles and recycling bins upon departure.

ITEMS YOU CAN USE FOR SERVING:

  • Waxed paper

  • Paper or Wood

  • Aluminum foil

  • Engineered compostables (such as PLA, Bagasse, etc., more info below) which are identified as “Biodegradable”

ITEMS YOU CANNOT USE FOR SERVING:

  • #6 polystyrene or any other type of Styrofoam

  • Plastic Drink Straws or Lids

  • Any Plastics (including Cutlery, Cups etc.) unless they are recyclable

  • Individual packets of condiments are not allowed due to the high contamination rate in the compost

  • Plastic Water Bottles

Any exceptions must be approved by Festival Staff.

There are a number of companies from which you can buy compostable materials. Please feel free to do this on your own. Here are some suggestions:

  • World Centric - worldcentric.org

  • Trellis Earth - trellisearth.com

  • Good Start Packaging - goodstartpackaging.com

  • For a list go to: pge.com./mybusiness/edusafety/training/pec/compostprogram/productlist.shtml

General Guidelines

While the Festival site at Huston-Tillotson University is relatively secure, each vendor has full responsibility for the security of his or her goods, property and booth at all times. Each vendor also has full responsibility of workers while at the festival. Vendors assume liability for any claims or damages resulting from their booth/fixtures.

No Vendor may sell items that promote hate or violence to individuals or groups. Items must be in keeping with the values of the New Story Festival and we reserve the right to ask a vendor to not sell or display certain items. If a vendor chooses not to comply with any such request, the Festival may ask you to leave the premises without refunding your booth and/or table fee.

Inability to Perform

If Festival staff should elect not to or are prevented from hosting the Festival, or cannot permit the vendor to occupy a space due to circumstances beyond the Festival or Vendor’s control, including but not limited to Acts of God, Festival will refund to Vendor the amount of rental paid. Should such occurrences happen during the Festival, Vendor will receive a pro-rated refund. After refund, the Festival shall have no other obligation or liability to the Vendor.

Festival staff shall have full power in the interpretation and enforcement of all policies contained in this agreement and may make additional policies as necessary for the proper conduct of the Festival. You must accept all of the above policies in order to submit an application.

CLICK HERE TO FILL OUT THE FOOD/BEVERAGE VENDOR APPLICATION

If you have any questions please email our Vendor Coordinator, Jen Bailey at jen@newstoryfestival.com.